APPROVED THE HONORABLE VICE CHANCELLOR GHAZI UNIVERSITY PROF. DR. KHALIQUE AHMAD ON 16th FEBURARY 2016
Article 1: Name
The name of the society shall be known as the "Ghazi University Botanical Society", hereinafter called GUBS.
Article 2: Aims and Objectives
Following are the aims and objectives of the Society:
- To promote a caring attitude towards biodiversity and the indigenous flora and vegetation of throughout Pakistan in general and Particularly in Southern Punjab amongst all people and provide a forum for positive collective action by offering its membership to all individuals and organizations sharing its mission
- Conservation and to increase knowledge and understanding of the indigenous flora and vegetation of Pakistan through environmental education, awareness campaigns, outreach and research-based activities
- To communicate & co-operate, and work together with likeminded institutions and organizations, when considered appropriate.
- To encourage passion and interest the people of Southern Punjab and visitors in the progress and development of a Botanical Gardens, which would be established by the Board of the Botanical Society of Ghazi University Dera Ghazi Khan or its successor and to encourage active support of local National Botanical Gardens of Pakistan
- Scientific journal would be published in future at the forum of Society
Article 3: Membership
The Membership will consist of Regular, Student, Institutional, Honorary, Emeritus and Lifetime member. Person holding degree in Botany (Plant Sciences), Agriculture and Environmental Sciences will be eligible to become member of the society. Those seeking membership shall apply to the General Secretary on the prescribed application form with proof of the transcript/degree in above-mentioned fields will be provided. The executive council of the society will confirm the membership of the applicant in the next meeting provided all the formalities are complete.
- Regular Member
Any person holding BS, BSc (Hons) or M.Sc. in Plant Science or related fields is eligible for membership of the GUBS.
- Student Member
An M.Sc., BS or BSc (Hons) or M.Sc. student in Plant Science or related fields may become a student member.
- Institutional Member
An Institutional member may be firms, partnership companies, institutions, libraries, government departments and other corporate bodies who are interested in the promotion of knowledge of Plant Sciences and who have paid the prescribed institutional membership dues. They will enjoy all the privileges of regular members.
- Honorary Member:
A person may be conferred the honorary fellowship of the society in recognition of his long and distinguished career in Plant Sciences. The proposal for honorary fellowship is to be submitted in writing to the General Secretary by Five members and it would be approved by 2/3rd majority vote in the General Body Meeting. The number of honorary fellows shall not exceed ten at any one time. They shall be exempted from payment of all dues and shall enjoy all the privileges of members.
- Emeritus Member:
An Emeritus member may be elected by the Society upon recommendation by the Executive Council from such members who have been actually engaged in research or teaching in Plant Sciences for at least ten years and have retired from active service. He/She will enjoy all the privileges of a life member.
- Lifetime Member:
Any member may become a life member upon the payment of subscription equivalent to 12-year dues of a regular member or as fixed by the Council from time to time.
Article 4: Membership Fee
The fee for membership of different categories will be as follows:
Revised Membership fee (Annual)
Life Membership (Once)
Regular Membership (annual)
Student Membership (annual)
Institutional Membership (annual)
The annual fee will be payable in advance in the month of January every year. The fee also includes the subscription of GU Journal of Phytosciences. Bills for paying membership fee will be sent to the members in November every year and those who do not pay will automatically cease to continue as a member.
Article 5: Privileges:
A member/life member/honorary fellow of the society shall be entitled:
- To vote at all general and extra-ordinary meetings.
- To propose candidates for admission into the society.
- To be proposed and be elected for any office of the society.
- To present papers at all meetings.
- To get papers published in the journal of the society if accepted for publication.
- To receive the journal of the society free of cost.
- The members will receive the journal of the society free of cost and can present papers at meeting and conferences and get their papers published in the journal if accepted.
Article 6: Office Bearers/ Management
The affairs of the Society will be managed by an Executive Council. The office bearers of the Society will comprise a Patron, President, General Secretary, Editor-in-Chief, Assistant Editors (Managing and Associate Editors, Joint secretary) and Treasurer. They will serve for quorum of Executive Council. The Council will remain functional for a period of one term.
Article 7: Duties and Powers of Office Bearers and Council
The patron is founder of Society. He will not be changeable or nominate again. If there is any question as to the interpretation with regard to a provision of the constitution of the Society or any of its by-laws, his ruling will be final.
The President will have the following powers:
- He will preside the meeting of the Society and the executive Council
- He will have the power to sanction all expenditure.
iii. He will generally supervise the affairs of the Society.
- He will regulate all the proceeding therein.
- General Secretary/ Editor-in-Chief:
He will exercise supervision of the affairs of the society and will be responsible to the president and the executive council for the proper conduct of all correspondence on behalf of the society. He will present minutes of all meetings and will maintain records and an up-to-date list of Regular, Student, Institutional, Honorary, Emeritus and Lifetime member with their latest addresses. He will maintain a record of the proceedings of the Society and its Council.
- Assistant Editors:
He/she will assist the general secretary in the conduct of affairs of the society and shall act as secretary in his/her absence. Under the general supervision of the President, he/she will convene meetings of the Society and the Council. All business of the Society will be conducted be the Assistant Editors. The meetings of the Council will be convened by the Secretary under the general directions of the Patron and President or on the request of at least three members of the Council.
He/she shall be responsible of receiving subscriptions and other dues, payable to the society and for the disbursement of all money payable by the society. He/she shall maintain accounts of the society and submit financial and audit reports to the executive council as and when required, and to the general body at the general body meeting. He will have the power to sanction expenditure not exceeding Rs. 10,000/= on any single item.
Article 8: Meetings and Committees
All temporary committees will be appointed by the President according to the needs of the time in consultation with the other office bearers and members of the Council. General body meeting will be held once in two years. It shall transact the Secretary’s Report. Treasurer’s report including statement of receipts and expenditures, audited accounts and budget proposals for the coming years.
An extra-ordinary general body meeting may be called by the president in order to transact any special business. The extra-ordinary general body meeting shall be called by the general secretary on at least 15 days written notice to all the members (three categories mentioned above) giving the agenda, date, time and place of the meeting to be held.
In case no General Body Meeting is held in a year, the report of the secretary and Treasurer will be circulated by post among the members. No other business except that given in the agenda will be transacted at an extra-ordinary meeting. Quorum for an extra-ordinary meeting shall be the same as for the General Body Meeting. An extra-ordinary meeting shall stand dissolved in the absence of quorum.
Article 9: Funds and Accounts:
The accounts of the Society will be subject to examination by an auditor and treasurer appointed by the Executive Council. All money received shall be regularly deposited into the recognized bank by the Treasurer in the bank account of the Society. The president can sanction an expenditure of up to Rs. 10,000/-. All expenditures over Rs. 10,000/- will have to be approved by the Executive Council. In case of payment of printing charges of the journal, the President can sanction an amount of up to half of the cost of the journal that would be got approved by the Executive Council in its next meeting. Money will be withdrawn from the bank with the signatures of both the Treasurer and Secretary. The Executive Council shall be empowered to raise and receive donations and bequests.
Article 10: Publications
The regular publication of the Society will be known as the "GU Journal of Phytosciences". Special publications of the Society may be published as and when required and duly approved by the Executive Council. The cost of the journal and other publications will be determined by the Executive Council. Special publications of the Society may be published as and when required and duly approved by the Executive Council. The cost of the journal and other publications will be determined by the Executive Council.
The Editorial Board will comprise of Associate and Managing Editor and as many members nominated by the Executive Council as it feels necessary. The board will be responsible for all matters concerning the publication of the Society. The term of office of the members of the Editorial Board will be three years that may be extended to any number of years or terms by the Executive Council. In case of any difficulty with regard to any member, the Executive Council may nominate a new member/ members at any time during the term for the rest of the period of the term provided a written request is made by the Editor-in-Chief. The Editor-in-Chief will get sanctions for all the expenditures from the President/Executive council as the case may be.
Article 11: Amendments
The articles of this constitution may be amended by a majority of two third members present at an Annual Meeting. All changes proposed must be supported by at least 10 Members/Fellows.